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Permit Process
You must submit a Special Event Permit application to the Special Events office 60 days prior to your event. You may submit the application online, by fax, or mail. We will process the application, and obtain approval for the event to occur from the relevant City departments, such as the Indianapolis Police Department. The length of time it takes to approve events depends on several factors such as the size and scope of the event, the volume of applications being processed, and so on. When the event has been approved, you will receive the Special Event Permit via email, fax, or US mail. The permit must then be displayed in a prominent location during your event.
Permit Fee
There is a $25 fee for each special event permit that is issued where the event is outdoors, open to the public, and using/closing City streets, with the exception of neighborhood block parties, which will remain free of charge.
Large Events
If you expect more than 1,000 people to attend your event, you must provide the following information: a public safety contact person, medical assistance information, insurance information, public amenities information, and clean-up plan.
Event Address
It is important that you include an Event Address on your application. Our permit system will not allow us to issue a permit without an Event Address.
Area to Be Closed
When listing the area to be closed, you should list the name of the street and/or sidewalk to be closed, between "ABC St." and "XYZ St."
Example: "Pennsylvania St. and sidewalks, between St. Clair and Vermont St."
Don't forget to list the dates and times for closure.
Parking Meter Blockage
You must provide the numbers off the parking meter heads, such as EW 101-105 odd (to use East Washington Street meters 101, 103, and 105.) There is a charge of $15.00 per meter per weekday to block the meters anytime between the hours of 7:00am and 6:00pm. There is no charge for weekends or holidays. If you block meters on a weekday, you will receive an invoice from the Special Events office, and the fees must be paid before the permit is issued. If your organization is a not-for-profit group, you may submit a letter of waiver request. This letter will be presented to the Department of Public Works Board, which will determine if the parking meter fees are to be waived.
Food
If food will be served at your event, please contact the Marion County Health Department. The contact person is Kelli Whiting, 317-221-2256, kwhiting@hhcorp.org, and her fax number is 317-221-3070. The forms you will need can be found at www.mchd.com/fdevents_new.htm
Alcohol
If alcohol will be served at your event, you will need to contact the Indiana State Excise Police.
Phone: 317-293-2437
Fax: 317-293-9112
Website: http://www.in.gov/atc/isep/excisehome.htm
Fire Marshal/Fire Prevention
If there will be any bands/outdoor entertainment, etc, please be sure to contact the Indiana State Fire Marshal's office for an entertainment permit, 317-232-2318.
Important guidelines for fireproofing tents, canopies, etc., may be found at the following website: www.in.gov/dhs/osfm/tentfaq.html
If you wish to have fireworks at your event, you must first obtain a Fireworks Display Permit application from the Indiana State Fire Marshal's office and obtain approval from the Indianapolis Fire Department at 317-327-6006. Once complete, return the application to the Fire Marshal for license.
The Indianapolis Fire Dept Fire Prevention Office (317-327-6006) must be notified and an inspection performed prior to the event opening for any of the following activities:
Fireworks indoor or outdoor
Cooking under tents
Street or Alley closure
Carnivals and Fairs
Events hosting 500 or more people
Bonfires
Haunted Houses
Car Shows
Mazes
Fire Department
If your event requires Indianapolis Fire Department Resources, contact us at /eGov/City/DPS/IFD/About/Special+Events+Request+Form.htm or call:
Fire Prevention – Asst Director Capt. Fred Pervine at 317-327-6096
Indianapolis Fire Department resource availability is at the discretion of the Fire Chief and availability may change at any time.
Clean-Up Information
You must provide a clean-up contact person's name and telephone number for all events. For large events (over 1,000 attendees) a clean-up plan must also be submitted. If additional cleanup by the Department of Public Works staff is necessary after the event, the event organizer will be billed for this service.
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