Plat Review & Recording
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Plat Review and Recording

Plat Review and Recording

The Subdivision Administrator reviews plats for approval for recording after the Plat Committee grants conditional approval of a subdivision plat. The recording plat is reviewed for consistency with the conditionally approved plat. In addition, the recording plat is reviewed for consistency with the conditions of approval, which typically includes checking for approved addresses, construction approval letters from the Department of Code Enforcement (DCE), Marion County Assessor's stamp, owners' consent signature, stamp of registered land surveyor, cost estimates of improvements, street dedication statements, required covenants and executed commitments and other required documentation.

In addition, if the required improvements of the subdivision have not been completed, performance bonds or letters of credit (equal to 100% of the cost of improvements) must be provided before the Subdivision Administrator may approve the plat. If the required improvements of the subdivision have been built and accepted, maintenance bonds (equal to 20% of the cost of improvements) and acceptance letters must be provided prior to approval of the recording plat.

If all documentation is in order, the Subdivision Administrator will stamp and approve the final plat. The Restrictive Covenants are also stamped and approved. The covenants must also be approved by the Assessor's office and be consistent with the zoning district, zoning commitments and plat. The County Auditor must also approve the plat and restrictive covenants prior to recording. Once the documents are recorded, one mylar copy and eleven (folded) blueline copies of the plat and two copies of the restrictive covenants must be returned to the Subdivision Administrator for distribution. These copies are needed so that the Department of Code Enforcement can organize a file that will allow them to issue permits expeditiously.

Bonding

There are two types of bonds, performance bonds(letters of credit) and maintenance bonds. Performance bonds are required to ensure that improvements are completed. When improvements are not completed a performance bond or letter of credit can be used to complete the required improvements to the appropriate standard. It is intended to protect the individual homeowner who has invested in a lot and home in a subdivision and protect the city (taxpayer) from completing the improvements of a private development. A maintenance bond is required to ensure that maintenance can be carried out, when necessary, before the improvements are included on the municipality's maintenance role. It is expected that the improvements, if properly constructed, should not need any discernable maintenance before the expiration of the maintenance bond.

If the required improvements of the subdivision have not been completed, performance bonds or letters of credit (equal to 100% of the cost of improvements) must be provided before the Subdivision Administrator may approve a plat for recording. If the required improvements of the subdivision have been built and accepted, maintenance bonds (equal to 20% of the cost of improvements) and acceptance letters from the appropriate governmental agency must be provided before approval of the recording plat.

Performance bonds may be released when improvements are complete and accepted and maintenance bonds have been provided. Maintenance bonds expire three years after the date of official acceptance of the improvements by the appropriate municipality.

If you have questions about bonding, call our main desk, or email us.