Bidding Opportunities
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Bidding Opportunities

Indiana Legislation Effective July 1, 2011:


IMPORTANT: Bid Opening Times and Delivery of Bids

 

Notice: Parking near the City-County Building has been restricted due to construction and the closure of adjacent parking lots.  Please allow adequate time to park when visiting the City-County Building.

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
     
    For additional information on Bids and Quotes, please click Contact Us and send us an email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
     
    Click here for the Financial Form 102 or Financial Form 96 form.
     
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
     
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Office of Minority & Women Business Development (OMWBD) at 317-327-5262 or click the following link to visit their website:
     
    To view please click on the following link: MWVDBE Construction Waiver
     
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

Sample Service and Supply Agreements:
Professional Services or Services Agreement - City
Supply Agreement

Vendors are responsible for checking the web site for any addenda issued. 

Construction

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
 
NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
 
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.

Please Note:
The City-County Council, General Ordinance 21, 2016, IC 4-13.6-4-2.5(d), and IC8-23-10-0.5(d) add new requirements for bids on public works projects. For more information, please see the attached document.  Bid Documents Change Summary
 
Please Note:
Pursuant to IC 4-13-18-5, the Bidder must submit with the Bid a written plan for a program to test the Bidder’s employees for drugs. For more information, please see Proposal Package, Bid-11, and Indiana Code (IC) Additional Requirements, AR-11.
 
Please see note #4 above.


CONSTRUCTION Bids and Quotes

RFQ: 14DPW-838 Written Quote for PA-16-015; Eagle Creek Hide-A-Way Septic System for the Department of Public Works
Due Date 6/7/2017
Range: <$150,000.
Pre-Bid Conference: 5/30/2017, at 9:00 A.M. local time on site at the Eagle Creek Hide-A-Way, 8901 West 65th St., Indianapolis, IN 
Project Contact: David Teachout 317-491-2949, David.Teachout@indy.gov

RFQ: 14DPW-834 Written Quote for PA-17-012, Earth Discovery Center Deck Replacement for the Department of Public Works
RELEASED ADD 1 UPDATED 5/19/2017
Due Date 5/24/2017
Range: <$150,000.
Pre-Bid Conference: 5/17/2017, at 9:00 A.M. local time on site located at Earth Discovery Center, 7840 West 56th St. Indianapolis, IN 46254
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov

RFB: 14DPW-825, Public Bid for CL-42-021: Pentecost Road (10150E) Culvert Replacement for the Department of Public Works
RELEASED ADD 1 UPDATED 5/19/2017
Due Date 5/25/2017
Range: $150,000 to $300,000
Pre-Bid Conference: 5/16/2017, at 10:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Bill Chappell, 317-327-4890, Bill.Chappell@indy.gov

Cancelled: RFB: 14DPW-828, Public Bid PA-16-022, Northwestway Restroom Renovations for the Department of Public Works
RELEASED ADD 1 UPDATED 5/19/2017
Due Date 5/25/2017
Range: $150,000 – $300,000
Pre-Bid Conference: 4/16/2017, at 9:00 A.M. local time on site located at Northwestway Park, 5253 West 62nd St., Indianapolis, Indiana 46268.
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov 

RFQ: 14DPW-837 Written Quote for PA-17-035; Sahm Park Concession Building HVAC for the Department of Public Works
RELEASED ADD 1 UPDATED 5/26/2017
Due Date 5/31/2017
Range: <$150,000.
Pre-Bid Conference: 5/23/2017, at 11:00 A.M. local time on site at the Sahm Pool Concession Building, 6801 E. 91st St., Indianapolis, IN
Project Contact: David Teachout 317-491-2949, David.Teachout@indy.gov

RFB: 14DPW-830, Public Bid PA-17-026, Bel-Aire Park Basketball Court and Parking Lot Improvements for the Department of Public Works
RELEASED ADD 1 UPDATED 5/26/2017
Due Date 6/1/2017
Range: $150,000 – $300,000
Pre-Bid Conference: 5/23/2017, at 9:00 A.M. local time on site located at Bel-Aire Park, 2901 S. Mooresville Rd, Indianapolis, IN.
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov

RFB: 14DPW-829, Public Bid SD-32-013; Highland Creek Drainage Improvements, Phase 2  for the Department of Public Works
Due Date 6/8/2017
Range: $750,000 – $1,500,000
Pre-Bid Conference: 5/23/2017, at 2:00 P.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Amy Moore 317-327-8628, Amy.Moore@indy.gov  

RFB: 14DPW-836 Public Bid SD-40-046, Farhill Downs Detention Basin Rehabilitation for the Department of Public Works
Due Date 6/15/2017
Range: $200,000 – $400,000
Pre-Bid Conference: 5/26/2017, at 10:00 A.M. local time in the Washington Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Kathy Allen, 317-327-8428, Kathy.Allen@indy.gov

 
Repro Graphix
437 N. Illinois St
Indianapolis, Indiana 46204
Department of Public Works
(NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
 
Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.
 
Please see note #4 above.

SERVICES Bids and Quotes


RFQ-19PHS-2  Term Agreement for Linen Rental Service for the Reuben Engagement Center
ADD 1 UPDATED 5/22/2017
REVISED Due Date: 5/31/2017 at 10:00 A.M. (EST) - Buyer: Eric Swedberg (Eric.Swedberg@indy.gov)
Questions Due:  5/17/2017 by 12:00 Noon (EST)

RFB-31CSP-11 Term Agreement for Service Processors for the Child Support Division of the Marion County Prosecutor’s Office
Due Date: 5/25/2017 at 10:00 A.M. (EST) - Buyer: Jerald Wise (Jerald.Wise@indy.gov)
Questions Due: May 12, 2017 by 12:00 Noon (EST)

RFQ-11EAL-68 Term Agreement for Armored Vehicle Service for City and County Agencies
Due Date: 5/31/2017 at 10:00 A.M. (EST) – Buyer: Jerald Wise (jerald.wise@indy.gov)
Questions Due: 5/19/2017 by 12:00 Noon (EST)

RFB-11EAL-72 Term Agreement for Delivery of Bottled Water for the City of Indianapolis
Due Date: 6/08/2017 at 10:00 A.M. (EST), Buyer – Joseph Lee (joseph.lee@indy.gov)
Questions Due: 5/30/2017 by 12:00 Noon (EST)

SUPPLIES Bids and Quotes

 

RFPs/RFIs/RFQuals
 
ALL QUESTIONS MUST BE IN WRITTEN FROM ONLY.
 
RFP-17DPR-133 Request for Proposal to Provide Services for Some or All of the Following: Healthy Snack Vending, Ice Cream Vending, Soft Drink Vending, and Soft Drink Pouring Rights for Concession Stands for the Department of Parks and Recreation
ADD 2  UPDATED: 5/19/2017
ATT 3: 2016 Pepsi Volume  UPDATED: 5/19/2017
ADD 1 UPDATED: 5/16/2017
Due Date: 5/26/17 at 12:00 Noon (EST) Buyer: Larry L. Vester II (Larry.Vester@indy.gov)
Pre-Proposal Conference: 5/2/2017 at 10:00 A.M. at Indy Parks & Recreation Administration Office, Suite 2341, City-County Building, 200 E. Washington Street, Indianapolis, IN 46204
Questions Due: 5/9/2017 by 12:00 Noon (EST)

Request for Qualifications for the Office of Audit and Performance
RFQ Culture Assessment of all City-County
Due Date: 06/05/2017 at 12:00 Noon (EST) – Contact: Markita West markita.west@indy.gov
Questions should be directed to: Markita West markita.west@indy.gov

RFP-14DPW-776 Hazardous Materials Emergency Response
Due Date: 6/9/2017 at 12:00 Noon (EST) - Buyer: Jamaal A. Diaby (Jamaal.Diaby@indy.gov)
Questions Due: 5/23/2017 by 12:00 Noon (EST)

RFP-19PHS-03 Electronic Health Records System
ADD1 UPDATED: 5/26/2017
Due Date: 6/9/2017 at 12:00 P.M. (EST) – Senior Buyer: Teresa Donsbach (Teresa.donsbach@indy.gov)
Questions Due: 5/19/2017 by 12:00 Noon (EST)

 
Additional Department Opportunities
 
Please check the Information Services Agency website at the link below for any upcoming ISA RFQs. http://www.indy.gov/eGov/County/ISA/Requests 
 
 
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