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New Indiana Legislation Effective July 1, 2011

​Post Bid Submittal.Supplies ​E-Verify Contract Requirement​ ​E Verify Affidavit
 
 
​
 

IMPORTANT:  Bid Opening Times and Delivery of Bids

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date.  From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building.  Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER. 

OBTAINING BID & QUOTE PACKETS:

1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900.   Construction projects cannot be downloaded.

2. Bid and quote packets may be picked up from our office at 200 E. Washington St., Suite 1522, Indianapolis, IN 46204, during normal office hours, 8:00 a.m. to 5:00 p.m. Vendors should call ahead to make sure packets are available.

For additional information on Bids and Quotes, please email bids@indy.gov or call (317) 327-4900.

3.  The Standard Questionnaires and Financial Statement for Bidders.   This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more.   This form may also be used for any contract if a request is made by the ordering department.

Click here for the Financial Form 102 or Financial Form 96 form.  

NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site. 

Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Robert Ransom of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website: Department of Minority & Women Business Development.

To view please click on the following link:  MBE/WBE Construction Waiver

The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.

Vendors should review these changes in their entirety.


4.  Accessibility -  Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

5. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

Vendors are responsible for checking the web site for any addenda issued.

 
 
Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphics at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
 
NO DEPOSITS ACCEPTED.  Make checks payable to Repro Graphics.  All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below.  Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
 
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents. Please see note #5 above. 
 
 

CONSTRUCTION BIDS AND QUOTES
 
 

RFB 14DPW295 Public Bid for TS-25-013 New Pedestrian Crossings in Center and Washington Townships Traffic Signal Construction (INDOT Project) for the Department of Public Works
RELEASED ADD 1  UPDATED 5/17/2013
Due Date: 5/23/2013
Range: $100,000 - $500,000
Pre-Bid Conference:  May 14, 2013 at 2:30 p.m. local time in the Fall Creek / White River Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, IN  46225.
Project Contact: David Borden, 317-327-2683, david.borden@indy.gov.
 
RFQ 17DPR68 Written Quote for Playground Installation - Olin & Spades Park for the Department of Parks & Recreation
RELEASED ADD 1  UPDATED 5/10/2013
RELEASED ADD 2  UPDATED 5/13/2013
RELEASED ADD 3  UPDATED 5/16/2013
REVISED Due Date: 5/22/2013
Range: Less than $50,000
Pre-Quote Conference:  May 7, 2013 at 9:00 a.m. local time at the Parks Maintenance Facility located at 6820 E. 32nd Street, Indianapolis, IN  46226.
Project Contact: Danny Swails, 317-473-3558, danny.swails@indy.gov.
 
RFQ 14DPW302 Written Quote for ST-04-009, 92nd Street Closure at 91st Street for the Department of Public Works
RELEASED ADD 1  UPDATED 5/17/2013
Due Date: 5/22/2013
Range: Less than $50,000
Pre-Quote Conference:  May 15, 2013 at 10:00 a.m. local time in the Washington Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, IN  46225.
Project Contact: Rick Brost, 2306, rick.brost@indy.gov.
 
RFB: 14DPW308 Public Bid for RS-12-601B Cornell Avenue Resurfacing for the Department of Public Works
Due Date: 6/6/2013
Range: $100,000 - $500,000
Pre-Bid Conference:  May 28, 2013 at 11:00 a.m. local time in the Fall Creek / White River Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, IN  46225.
Project Contact: Jason Koch, 317-327-2149, jason.koch@indy.gov.
 
RFB: 14DPW309 Public Bid for ED-25-007 Bank One Renovation Streetscape for the Department of Public Works
Due Date: 6/6/2013
Range: $500,000 – $1,000,000
Pre-Bid Conference:  May 28, 2013 at 1:00 p.m. local time in the Fall Creek / White River Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, IN  46225.
Project Contact: David Borden, 317-327-2683, david.borden@indy.gov.


 
 
 
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
 
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
 
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
 
 
 
 
 
 
 
 
    
 
 
 
 
Documents and drawings may be examined and/or purchased at http://www.indygovplans.org or at the following locations:
 
 
Repro Graphics or
BX Indiana
1200 Madison Ave
Lower Level Suites
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
 
 
  
 DEMOLITION
 All vendors must be Licensed to Perform Demolition in Marion County, Indiana
 NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON unless otherwise indicated.
 
  
Contract documents may be examined and / or purchased at http://www.indygovplans.org or at the following locations.
  
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
 
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
 
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225



 
 

 
 
 
 
 
Documents and drawings may also be examined at the Purchasing Division, 1522 City County Building, 200 East Washington Street, Indianapolis, IN 46209 but vendors will not be able to obtain copies of the bid documents at this location. 
 
Vendors may download or pickup the following required proposal documents/specifications from the Purchasing Division or as otherwise stated. Bidders may request documents be mailed; THE REQUEST MUST BE IN WRITTEN FORM ONLY and may be faxed to 327-4493. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 Noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time.   To select a bid or quote that is of interest to you, click on the Project number.  
 
Please see note #5 above.
 
 
 
 
 
 
RFB-17DPR-66Request for Bid to establish a Two (2) year contract for the Public Transportation for The Department of Parks and Recreation.
Due Date: 05/23/2013 10:00 AM(EST) - Buyer: Sonya Collins (lasonya.collins@indy.gov)
Questions Due: 05/14/2013 by 12:00 noon (EST)
 
​RFQ-11EAL-19 Request for Quote to establish a Two (2) Year contract for Inspection, Maintenance & Repair of Fire Extinguishers, Fire Alarm Systems and Sprinkler Systems, City-Wide.
ADD1  UPDATED 5/9/2013
REVISED Due Date:  05/20/2013 10:00 AM (EST) - Buyer: Eric Swedberg (Eric.Swedberg@indy.gov)
Questions Due:  05/06/2013 at 12:00 Noon (EST)

RFQ-14DPW-294 Quote to supply two (2) year term contract for Mowing & Litter Pickup Services for the Department of Public Works
Due Date 5/29/2013 - Buyer: Sherry Owens (Sherry.Owens@indy.gov)
Questions Due Date: 5/22/2013 12:00 Noon




 
 
 
 
 
 
RFQ-14DPW-299 Quote to Establish a Two (2) Year Contract for the supply of LED Traffic Signal Lamps for the Department of Public Works
Due Date 05/24/2013 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due Date: 05/15/2013 12:00 Noon

RFQ-14DPW-306 Quote to supply two (2) year term contract to supply traffic sign faces for the Department of Public Works.   
Due Date 5/29/2013 - Buyer: Sherry Owens (Sherry.Owens@indy.gov)
Questions Due Date: 5/22/2013 12:00 Noon

RFB-14DPW-298 Bid for two (2) Year Term Agreement to Supply Glass Spheres For the Department of Public Works
Due Date: 6/6/2013 - Buyer: Sherry Owens (Sherry.Owens@indy.gov)
Questions Due Date: 5/30/2013 12:00 Noon
 
RFB-14DPW-304 Bid for one (1) Year Term Agreement to furnish Hot Mixed Asphalt Materials For the Department of Public Works
Due Date: 6/6/2013 - Buyer: Sherry Owens (Sherry.Owens@indy.gov)
Questions Due Date: 5/30/2013 12:00 Noon

 
 
 
  

 
 ALL QUESTIONS MUST BE IN WRITTEN FORM ONLY.

 
 
REQUEST FOR PROPOSALS
 
 
RFP-13DMD-18 Lead Hazard Reduction Demonstration Grant- Lab Sampling for Lead, Department of Metropolitan Development
ADD 1 UPDATED 5/10/2013
Due Date: 05/24/13 - Buyer: David Condon (david.condon@indy.gov)
Questions Due Date: 05/09/13 by 5:00 PM
Pre-Proposal Conference: 05/08/2013 at 1:00 P.M. local time at the City County Building, 200 East Washington Street, Room 1522, Indianapolis, IN 46204.
 
RFP-14DPW-300 Request for Proposal for Pick-up and Drop-off of Recycling Roll-Off Containers for the Department of Public Works
Due Date: 6/21/2013 - Buyer: Sherry Owens (Sherry.Owens@indy.gov)
Questions Due Date: 6/14/2013 12:00 Noon
 
RFP-13DMD-19  Lead Hazard Reduction Demonstration Grant- Lead Remediation,  Department of Metropolitan Development
Due Date: 06/14/13 - Buyer: David Condon (david.condon@indy.gov)
Questions Due Date: 05/30/13 by 5:00 PM
Pre-Proposal Conference: 05/29/2013 at 1:00 P.M. local time at the City County Building,
200 East Washington Street, Room 1522, Indianapolis, IN 46204.







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