Bidding Opportunities
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Bidding Opportunities

Indiana Legislation Effective July 1, 2011:


IMPORTANT: Bid Opening Times and Delivery of Bids

 

Notice: Parking near the City-County Building has been restricted due to construction and the closure of adjacent parking lots.  Please allow adequate time to park when visiting the City-County Building.

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
     
    For additional information on Bids and Quotes, please click Contact Us and send us an email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
     
    Click here for the Financial Form 102 or Financial Form 96 form.
     
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
     
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet. There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Office of Minority & Women Business Development (OMWBD) at 317-327-5262 or click the following link to visit their website:
     
    To view please click on the following link: MWVDBE Construction Waiver
     
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

Sample Service and Supply Agreements:
Professional Services or Services Agreement - City
Supply Agreement

Vendors are responsible for checking the web site for any addenda issued. 

Construction

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
 
NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
 
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.

Please Note:
The City-County Council, General Ordinance 21, 2016, IC 4-13.6-4-2.5(d), and IC8-23-10-0.5(d) add new requirements for bids on public works projects. For more information, please see the attached document.  Bid Documents Change Summary
 
Please Note:
Pursuant to IC 4-13-18-5, the Bidder must submit with the Bid a written plan for a program to test the Bidder’s employees for drugs. For more information, please see Proposal Package, Bid-11, and Indiana Code (IC) Additional Requirements, AR-11.
 
Please see note #4 above.


CONSTRUCTION Bids and Quotes
 
RFB: 14DPW-844, ED-25-211, Delaware Street from CSX Railroad Overpass to Maryland Street RE-BID for the Department of Public Works
RELEASED ADD 1 UPDATED 6/22/2017
Due Date: 7/6/2017
Range: $250,000 to $500,000
Pre-Bid Conference: June 20, 2017, at 10:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Todd Wilson, 317-327-8637, Todd.Wilson2@indy.gov

RFB: 14DPW-846, SD-30-065; Drexel Gardens Neighborhood Drainage Improvements – Phase 1 for the Department of Public Works
Due Date: 7/6/2017
Range: 7250,000 to $1,500,000
Pre-Bid Conference: June 20, 2017, at 1:00 P.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Dustin Thurston, 317-327-8469, Dustin.Thurston@indy.gov

RFQ: 14DPW-849 Written Quote for PA-17-054; Demolition of Structures 8802 West 56th Street for the Department of Public Works
Due Date 7/12/2017
Range: <$150,000.
Pre-Bid Conference: 7/3/2017, at 9:00 A.M. local time on site at the Eagle Creek Golf Course, 8802 West 56th., Indianapolis, IN 46234
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov
 
RFQ: 14DPW-850 Written Quote for PA-17-055; Demolition of Structures 2756 North Columbia Street for the Department of Public Works
Due Date 7/12/2017
Range: <$150,000.
Pre-Bid Conference: 7/3/2017, at 10:30 A.M. local time on site at the 2756 North Columbia Street, Indianapolis, IN 46205
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov
 
RFB-1ABNS-007 Public Bid, Removal of Unsafe Structures in Marion County (North) Re-Bid
Due Date: 7/13/2017
Range: $150,000. - $190,000
Project Contact: Mitch Gore, 317-327-8395, Mitchell.Gore@indy.gov
 
RFQ: 14DPW-851 Written Quote for PA-17-056; Replace Sidewalk – Windsor Village for the Department of Public Works
Due Date 7/19/2017
Range: <$150,000.
Pre-Bid Conference: 7/3/2017, at 12:00 P.M. local time on site at Windsor Village Park Family Center, 2501 N. Kenyon Street, Indianapolis, IN 46219
Project Contact: Danny Swails 317-473-3558, Danny.Swails@indy.gov

Repro Graphix
437 N. Illinois St
Indianapolis, Indiana 46204
Department of Public Works
(NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
 
Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.
 
Please see note #4 above.

SERVICES Bids and Quotes


RFB-11EAL-73  Term Agreement for Court Reporting Services for City and County Agencies
Due Date:  7/20/2017 at 10:00 A.M. (EST) - Buyer: Jerald Wise (Jerald.Wise@indy.gov)
Questions Due:  7/7/2017 by 12:00 Noon (EST)
No Pre-Bid Conference

RFQ-11EAL-67  Term Agreement for Car Wash Services for City and County Agencies
Due Date:  7/12/2017 at 10:00 A.M. (EST) - Buyer: Jerald Wise (Jerald.Wise@indy.gov)
Questions Due:  6/30/2017 by 12:00 Noon (EST)
No Pre-Bid Conference

SUPPLIES Bids and Quotes

RFQ-14DPW-824 Term Agreement for Warehouse Supplies
ADD 1 UPDATED: 6/20/2017
Due Date: 6/28/2017 at 10:00 A.M. (EST) - Buyer: Jamaal A. Diaby (Jamaal.Diaby@indy.gov )
Questions Due: 6/19/2017 at 12:00 Noon (EST)

RFQ-14DPW-839  Outright purchase of six (6) John Deere Zero Turn Mowers
ADD 1  UPDATED: 6/22/2017
Due Date: 6/28/2017 at 10:00 A.M. (EST) - Buyer: Jamaal A. Diaby (Jamaal.Diaby@indy.gov)
Questions Due: 6/20/2017 at 12:00 Noon (EST)


RFPs/RFIs/RFQuals
 
ALL QUESTIONS MUST BE IN WRITTEN FROM ONLY.
 
RFQ-LJF-2017-004 Request for Qualifications for the Design and Design Criteria Consulting Services for the Indianapolis –Marion County Community Justice Campus
ADD 1 - Questions and Answers   UPDATED: 6/23/2017
Due Date: 6/27/2017 at 5:00 P.M. (EST) – Project Manager: Andre Zhang Sonera (Andre.ZhangSonera@indy.gov )
Questions Due: 6/20/2017 at 5:00 P.M. (EST)

Request for Qualifications for the CDBG Public Service  – Job Training and Placement
2018 CDBG - Public Service Job Training RFQ
Due Date: 7/7/2017 at 12:00 P.M. (EST) – Project Manager: Jeff Hasser (jeff.hasser@indy.gov )
Questions Due: 6/23/2017 at 12:00 P.M. (EST)

Request for Qualifications for the CDBG Public Service – Neighborhood Capacity
2018 CDBG - Neighborhood Capacity RFQ
Due Date: 7/7/2017 at 12:00 P.M. (EST) – Project Manager: Jeff Hasser (jeff.hasser@indy.gov )
Questions Due: 6/23/2017 at 12:00 P.M. (EST)
 
Request for Qualifications for the CDBG Public Service – City-Wide Owner Occupied Repair
2018 CDBG - City-Wide OOR RFQ
Due Date: 7/7/2017 at 12:00 P.M. (EST) – Project Manager: Jeff Hasser (jeff.hasser@indy.gov )
Questions Due: 6/23/2017 at 12:00 P.M. (EST)

Request for Qualifications for the CDBG Public Service – Strategic Investment Owner Occupied Repair
2018 CDBG - Strategic Investment OOR RFQ
Due Date: 7/7/2017 at 12:00 P.M. (EST) – Project Manager: Jeff Hasser (jeff.hasser@indy.gov )
Questions Due: 6/23/2017 at 12:00 P.M. (EST)

RFP-33SHF-130 Jail Management System
ATT 1: System Requirements
Due Date: 8/4/2017 by 12:00 Noon (EST) – Senior Buyer: Teresa Donsbach (Teresa.donsbach@indy.gov)
Pre-proposal Conference 6/29/2017 at 1:00 P.M. (EST)
Questions Due: 7/10/2017 by 12:00 Noon (EST)

Request for Information for the Adaptive Reuse of Old City Hall and the Adjoining Parking Lot, 202 and 222 N. Alabama Street.  Old City Hall RFI - 6/21/2017 
  Exhibit 3 - Plans
    OCH Orig Floor Plans
    OCH Orig Plans All
  Exhibit 4 - Environmental Site Assessments
Due Date: 8/11/2017 at 12:00 P.M. (EST)
Contact: Chase Schulte – Project Manager – Chase.schulte@indy.gov
Questions Due: 7/9/2017 at 12:00PM (EST)

 
Additional Department Opportunities
 
Please check the Information Services Agency website at the link below for any upcoming ISA RFQs. http://www.indy.gov/eGov/County/ISA/Requests 
 
 
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