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Indiana Legislation Effective July 1, 2011


IMPORTANT:  Bid Opening Times and Delivery of Bids

Unless otherwise stated in the bidbids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date.  From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building.  Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER. 


1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900.   Construction projects cannot be downloaded.

2. Bid and quote packets may be picked up from our office at 200 E. Washington St., Suite 1522, Indianapolis, IN 46204, during normal office hours, 8:00 a.m. to 5:00 p.m. Vendors should call ahead to make sure packets are available.

For additional information on Bids and Quotes, please email or call (317) 327-4900.

3.  The Standard Questionnaires and Financial Statement for Bidders.   This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more.   This form may also be used for any contract if a request is made by the ordering department.

Click here for the Financial Form 102 or Financial Form 96 form.  

NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site. 

Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Robert Ransom of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website: Department of Minority & Women Business Development.

To view please click on the following link:  MBE/WBE Construction Waiver

The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.

Vendors should review these changes in their entirety.

4.  Accessibility -  Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

5. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

Vendors are responsible for checking the web site for any addenda issued.

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphics at Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
NO DEPOSITS ACCEPTED.  Make checks payable to Repro Graphics.  All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. 
Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.
Please see note #5 above
RFQ-14DPW-398 SD-00-045I. Major Taylor Velodrome Drainage Improvements
Due Date: 4/23/2014
Range: <$149,000.00
Pre-Bid Conference:  April 16, 2014, at 1:00 P.M. local time in the White River Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Chris Franz, 317-327-8708, 
RFB-14DPW-397 ST-12-013 East 56th Street Pathway, Phase I & II
Due Date: 4/24/2014
Range: $1,000,000 - $1,500,00
Pre-Bid Conference:  April 15, 2014, at 1:00 P .M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Todd Wilson, 317-327-8637,
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225

Vendors may download or pickup the following required proposal documents/specifications from the Purchasing Division or as otherwise stated. Bidders may request documents be mailed; THE REQUEST MUST BE IN WRITTEN FORM ONLY and may be faxed to 327-4493. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 Noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time.   To select a bid or quote that is of interest to you, click on the Project number.  
Please see note #5 above
RFQ-14DPW-388  Mowing Services for Mini Parks and Garfield Park
Due Date:  4/25/2014 - Buyer: Wendy Thanisch (
Questions Due:  4/16/2014 at 12:00 Noon
RFB-14DPW-382 Wood Debris Removal Service for DPW Forestry Division
Due Date:  5/1/2014 - Buyer: Wendy Thanisch (
Questions Due:  4/23/2014 at 12:00 Noon
RFB-14DPW-358 Supply of Wood Fiber Playground Surface Materials
Due Date:  4/17/2014 - Buyer: Wendy Thanisch (
Questions Due:  4/9/2014 at 12:00 Noon
RFQ 14DPW-384 Warehouse Supplies for Indianapolis Department of Public Works
ADD 1 UPDATED 4/14/14
Due Date:  4/21/2014 - Buyer: Wendy Thanisch (
Questions Due:  4/10/2014 at 12:00 Noon
RFB-16DPS-288  Request for Bid to Establish a Two (2) Year Contract for Uniforms and Accessories (Station Wear) for the Indianapolis Fire Department
Due Date:  4/24/2014 10:00 AM (EST) - Buyer: Eric Swedberg ( )
Questions Due:  04/17/2014 at 12:00 Noon (EST)
RFQ-14DPW-362Compressed Natural Gas (CNG) for DPW Fleet Services
ADD 1 UPDATED 4/15/14
Due Date:  4/23/2014 - Buyer: Wendy Thanisch (
Questions Due:  4/14/2014 at 12:00 Noon


RFP-39CRT-11 Three (3) Year Contract for Food Services at the Marion County Juvenile Detention Center
Due Date: 5/09/2014 - Buyer: Brittany Benson (
Questions Due: 04/22/2014 at 12:00 Noon
Pre-Proposal Conference: 04/15/2014 at 10:00 A.M. (EST) at the Marion County Juvenile Detention Center, 2451 N. Keystone Ave, Indianapolis, IN 46218.
RFP-14DPW-380 -  Request for Proposal for Upgrade Services – Hansen 7.7 to Infor Public Sector 8.3
Due Date: 5/2/2014 - Buyer: Teresa Donsbach (  
Questions Due:  4/17/2014 at 12:00 Noon (EST)