Bidding Opportunities
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Bidding Opportunities

Construction   Services   Supplies   RFPs/RFIs/RFQuals/REIs

Indiana Legislation Effective July 1, 2011:

IMPORTANT: Bid Opening Times and Delivery of Bids

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
    For additional information on Bids and Quotes, please email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
    Click here for the Financial Form 102 or Financial Form 96 form.
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website:
    To view please click on the following link: MWVDBE Construction Waiver
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.
    Vendors are responsible for checking the web site for any addenda issued.


Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.

NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.

Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.

Please see note #4 above.

Construction Bids and Quotes

RFB: 14DPW-544 Public Bid PA-25-001A, Pogue’s Run Trail

Due Date: 5/7/2015
Range: $250,000 to $750,000
Pre-Bid Conference: April 28, 2015, at 11:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Jason Koch, 317-327-2149,

Repro Graphix
437 N. Illinois St.
Indianapolis, Indiana 46204

Purchasing Division (NO SALES)

200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225​

~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~~ ~ ~ ~ ~

​Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225​

Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 Noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.

Please see note #4 above.

Services Bids and Quotes

RFQ-16DPS-455  Request for Quote for 2-Year Term Contract for Aerial & Ground Ladder Testing Services for the Indianapolis Fire Department
ADD 1  UPDATED 4/20/2015
REVISED Due Date:  4/27/2015 10:00 AM (EST) - Buyer: Eric Swedberg ( )
Questions Due:  4/15/2015 at 12:00 Noon (EST)

RFB-18DCE-23 Two (2) Year Term Contract for Trash Abatement Services for the Department of Code Enforcement
Due Date: 05/14/2015 - Buyer: Brittany Benson (
Questions Due: 05/07/2015 at 12:00 Noon
Pre-Bid Conference: 05/06/2015 at 3:30 p.m. (EST) at the Department of Code Enforcement, Suite 100, Vonnegut Room, 1200 Madison Avenue, Indianapolis, IN 46225

Supplies Bids and Quotes

RFB-16DPS-454  Request for Bid for 2-Year Term Contract for Fire Hose, Fittings and Couplings for the Indianapolis Fire Department
ADD 1  UPDATED 4/27/2015
REVISED Due Date:  5/7/2015 10:00 AM (EST) - Buyer: Eric Swedberg ( )
Questions Due:  4/23/2015 at 12:00 Noon (EST)

RFQ 14DPW-537 Supply Agreement for Glass Beads for the Department of Public Works
ADD 1  UPDATED 4/23/2015
Due Date:  5/4/2015 - Buyer: Wendy Thanisch (
Questions Due:  4/22/2015 at 12:00 Noon

RFQ 14DPW-539 One Year Supply Agreement for Aggregate Stone for the Dept. of Public Works
Due Date:  5/12/2015 at 10:00 am - Buyer: Wendy Thanisch (
Questions Due:  5/4/2015 by 12:00 Noon

RFPs /RFIs /RFQuals



Request for Qualifications – Plan Review & Inspection for the Department of Code Enforcement
RFQ-18DCE-Plan Review & Inspection
Response Deadline: 05/06/2015 at 5:00 pm (EST)
Questions Due: 04/27/2015 at 5:00 pm (EST) 
Contact: Lacee Harney (

Request for Qualifications – On-Call Engineering Services for the Department of Code Enforcement
RFQ-18DCE On-Call Engineering Services
Response Deadline: 05/08/2015 at 3:00 pm (EST)
Questions Due: 05/01/2015 at 10:00 am (EST) – Lacee Harney (