Bidding Opportunities
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Bidding Opportunities

Construction   Services   Supplies   RFPs/RFIs/RFQuals/REIs

Indiana Legislation Effective July 1, 2011

IMPORTANT:  Bid Opening Times and Delivery of Bids


Unless otherwise stated in the bidbids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date.  From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building.  Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER. 



1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900.   Construction projects cannot be downloaded.


For additional information on Bids and Quotes, please email or call (317) 327-4900.

2.  The Standard Questionnaires and Financial Statement for Bidders.   This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more.   This form may also be used for any contract if a request is made by the ordering department.

Click here for the Financial Form 102 or Financial Form 96 form.   

NOTICE Bid holder lists for bids and quotes are now available on the City-County Purchasing web site. 

Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Robert Ransom of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website: Department of Minority & Women Business Development.

To view please click on the following linkMBE/WBE Construction Waiver

The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.

Vendors should review these changes in their entirety.

3.  Accessibility -  Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

 Vendors are responsible for checking the web site for any addenda issued.

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphics at Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
NO DEPOSITS ACCEPTED.  Make checks payable to Repro Graphics.  All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. 
Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.
Please see note #4 above
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225

RFB: 16DPS-352 Public Bid for Electrical Additions and Renovations for the PSAP Building Located at 47 South State Avenue for the Department of Public Safety
Due Date: 07/31/2014
Range: $250,000 and $500,000
Pre-Bid Conference:  July 22, 2014 at 10:00 a.m. local time at the PSAP Building located at 47 South State Avenue, Indianapolis, IN 46201 
Project Contact: David Schwartz, 317-327-7315,
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204

All vendors must be Licensed to Perform Demolition in Marion County, Indiana
NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON unless otherwise indicated.
Project will post at a later date. RFQ 18DCE-18 Written Quote for Removal of Unsafe Structures at 2005 Bridgeport Road for the Department of Code Enforcement.
Contract documents may be examined and / or purchased at or at the following locations.
Repro Graphics
1200 Madison Avenue, Suite LL10
Indianapolis, Indiana  46225
Repro Graphics
437 N. Illinois St.
Indianapolis, Indiana  46204
Documents and drawings may also be examined at the Purchasing Division, 1522 City County Building, 200 East Washington Street, Indianapolis, IN 46209 but vendors will not be able to obtain copies of the bid documents at this location.

Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 Noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time.   To select a bid or quote that is of interest to you, click on the Project number.  
Please see note #4 above

RFB 13DMD-36 Rebid for Two (2) Year Contract for Title Services for the Department of Metropolitan Development
Due Date: 07/31/2014 – Buyer: Monica Ferguson (
Questions Due: 07/24/2014 at 12:00 Noon (EST)

RFB-18DCE-16 Two (2) Year Contract for Security Services for the Department of Code Enforcement
Due Date: 08/07/2014 - Buyer: Brittany Benson (
Questions Due: 07/31/2014 at 12:00 Noon (EST)

RFB 14DPW-426 Snow Removal/Plowing Services for Department of Public Works
Due Date:  8/14/2014 - Buyer: Wendy Thanisch (
Questions Due:  8/4/2014 at 12:00 Noon
Pre-Bid Conference:  1:30 pm  on 7/30/2014 in the Fall Creek Conference Room at DPW, 1200 S. Madison Ave., Suite 200, Indianapolis, IN

Center Township M​ap Lawrence Township Map Warren Township Map
Decatur Township Map Perry Township Map Washington Township Map
Franklin Township Map Pike Township Map Wayne Township Map
NOTE - Interested vendors are strongly urged to attend the July 30th Pre-Bid Conference.

This will be an opportunity for contractors introduce themselves to one another, and develop new partnerships in pursuit of accomplishing the scope of the City’s newly crafted contract.

RFQ-51ISA-18  Request for Quote for Microsoft Surface Tablets for the Information Services Agency
ADD 1   UPDATED 7/17/2014
Due Date: 7/23/2014 at 10:00 AM (EST) - Buyer: Teresa Donsbach (  
Questions Due:  7/16/2014 at 12:00 Noon (EST)

RFB 11EAL-30 Bid for a Two (2) Year Term Agreement for Vehicle Equipment (Lights, Sirens & Accessories) City-Wide
Due Date: 08/07/2014
Questions Due: No later than Thursday, July 31, 2014 at 12:00 noon (EST) to Eric Swedberg at


RFP-16DPS-338 -  Request for Proposal for Digital Asset Management Software & Implementation
Due Date: 8/8/2014 at 12:00 Noon (EST) - Buyer: Teresa Donsbach (  
Questions Due:  7/23/2014 at 12:00 Noon (EST)