Bidding Opportunities
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Bidding Opportunities

Construction   Services   Supplies   RFPs/RFIs/RFQuals/REIs

 
 
Indiana Legislation Effective July 1, 2011
 

IMPORTANT:  Bid Opening Times and Delivery of Bids

 

Unless otherwise stated in the bidbids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date.  From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building.  Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER. 

 

OBTAINING BID & QUOTE PACKETS:

1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900.   Construction projects cannot be downloaded.

For additional information on Bids and Quotes, please email bids@indy.gov or call (317) 327-4900.

2.  The Standard Questionnaires and Financial Statement for Bidders.   This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more.   This form may also be used for any contract if a request is made by the ordering department.

Click here for the Financial Form 102 or Financial Form 96 form.   

NOTICE Bid holder lists for bids and quotes are now available on the City-County Purchasing web site. 

Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website: Department of Minority & Women Business Development.

To view please click on the following linkMWVDBE Construction Waiver

The other change in the Instructions to Bidders is the addition of  Section 11, CHANGE ORDERS.

Vendors should review these changes in their entirety.
 

3.  Accessibility -  Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

 Vendors are responsible for checking the web site for any addenda issued.


 
Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.
 
NO DEPOSITS ACCEPTED.  Make checks payable to Repro Graphix.  All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. 
Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.
 
Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.
Please see note #4 above
 
CONSTRUCTION BIDS AND QUOTES
 
   
 
 
Repro Graphix
437 N. Illinois St.
Indianapolis, Indiana 46204
 
 
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana  46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
 
 
 
 
 
 
 
  
 
  
DEMOLITION
 All vendors must be Licensed to Perform Demolition in Marion County, Indiana
 NO LATE BIDS WILL BE ACCEPTED AFTER 1:00 P.M. FOR ANY REASON.  
  
  
RFQ: 18DCE 21, Written Quote Removal of Unsafe Structures in Center Township Package 1 for the Department of Code Enforcement
Due Date: 12/2/2014
Range: Less than $150,000
A pre-quote conference will not be held.
Questions: Must be submitted by email to William Anthony, William.Anthony@indy.gov no later than 12:00 PM (noon) on November 21, 2014.
Project Contact: William Anthony, 317-327-8395, William.Anthony@indy.gov.
 
RFQ: 18DCE 22, Written Quote Removal of Unsafe Structures in Center Township Package 2 for the Department of Code Enforcement
Due Date: 12/2/2014
Range: Less than $150,000
A pre-quote conference will not be held.
Questions: Must be submitted by email to William Anthony, William.Anthony@indy.gov no later than 12:00 PM (noon) on November 21, 2014.
Project Contact: William Anthony, 317-327-8395, William.Anthony@indy.gov.
 
 
Contract documents may be examined and / or purchased at http://www.indygovplans.org or at the following locations.
 
Repro Graphix
437 N. Illinois St.
Indianapolis, Indiana 46204
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
 
 
Documents and drawings may also be examined at the Purchasing Division, 1522 City County Building, 200 East Washington Street, Indianapolis, IN 46209 but vendors will not be able to obtain copies of the bid documents at this location. 

Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 Noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time.   To select a bid or quote that is of interest to you, click on the Project number.  
Please see note #4 above

 
SERVICES BIDS AND QUOTES
 
RFQ 14DPW-498 Request for Quotes - Tire Collection & Disposal for Department of Public Works
Due Date: 12/1/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 11/21/2014 by 12:00 Noon

RFB 14DPW-502 Request for Bids – Pothole Repair Services for Dept of Public Works
ADD 1   UPDATED 11/20/2014
Due Date: 12/4/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 11/25/2014 at 12:00 Noon
 
RFB-31CSP-5 One (1) Year Contract for Service Processors for the Child Support Division of the Marion County Prosecutor’s Office
Due Date: 12/11/2014 - Buyer: Brittany Benson (Brittany.Benson@indy.gov)
Questions Due: 12/01/2014 at 12:00 Noon
 
RFQ-11EAL-35 Request for Quote to establish a Term Contract for Dry Cleaning Services for the City of Indianapolis / Marion County
Due Date:  12/8/2014 10:00 AM (EST) - Buyer: Eric Swedberg (Eric.Swedberg@indy.gov )
Questions Due:  12/01/2014 at 12:00 Noon (EST)
 
RFQ 14DPW-500 Request for Quotes - Repair Services for Traffic Signal Controllers & Cabinet Power Units for Department of Public Works
Due Date: 12/9/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 12/1/2014 by 12:00 Noon
 
RFQ-51ISA-26 -  Request for Quote to establish a one (1) year term for IBM Filenet Software Subscription and Support
Due Date: 12/8/2014 at 10:00 AM (EST) - Buyer: Teresa Donsbach (Teresa.Donsbach@indy.gov)  
Questions Due:  12/1/2014 at 12:00 Noon (EST)
 
 
 
RFQ 14DPW-493 Request for Quotes - Utility Truck with Crane for Department of Public Works
Due Date: 11/26/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 11/17/2014 by 12:00 Noon

RFQ-32FOR-39 Outright Purchase of a Closed System Magnetic Feed DNA Purification Instrument for the Marion County Forensic Services Agency
Due Date: 12/02/2014 - Buyer: Brittany Benson (Brittany.Benson@indy.gov)
Questions Due: 11/21/2014 at 12:00 Noon
 
RFB 14DPW-490 One Forestry/Channel Maintenance Truck: Chassis Cab with Dump Bed, Crane & Winch for the Department of Public Works
ADD 1   UPDATED 11/21/2014
Due Date:  12/4/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due:  11/20/2014 at 12:00 Noon
 
RFB 14DPW-492  Two Combination Sewer/Catch Basin Cleaner Vehicles for Dept of Public Works
ADD 1   UPDATED 11/18/2014
ADD 2   UPDATED 11/21/2014
Due Date:  12/4/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due:  11/20/2014 at 12:00 Noon
 
RFB 14DPW-497  Five 3/4-Ton Pick-Up Trucks for Dept of Public Works
ADD 1   UPDATED 11/21/2014
Due Date:  12/4/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due:  11/20/2014 at 12:00 Noon
 
RFB 14DPW-496  Request for Bids – Hot Mix Asphalt-Winter Supply for Dept of Public Works
ADD 1  UPDATED 11/18/2014
Due Date:  12/4/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due:  11/25/2014 at 12:00 Noon
 
RFQ 16DPS-372 Request for Quotes – Animal Control Trucks for Department of Public Safety
Due Date: 12/9/2014 - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 12/1/2014 by 12:00 Noon

 
 
 ALL QUESTIONS MUST BE IN WRITTEN FORM ONLY. 
 
 
RFP-51ISA-21 Request for Proposal for PC Refresh Desktops and Laptops for the Information Services Agency
ADD 1  UPDATED 11/12/2014
ADD2   UPDATED 11/19/2014
Due Date: 12/2/2014
at 10:00 AM (EST) - Buyer: Teresa Donsbach (Teresa.Donsbach@indy.gov)
Questions Due: 11/14/2014 at 12:00 Noon (EST)
 
RFP-11EAL-34  Request for Proposal for Legislative Management System Improvements for the  Indianapolis-Marion County City-County Council.
ADD 1  UPDATED 11/17/2014
Due Date: 12/5/2014 at 12:00 Noon (EST) - Buyer: Teresa Donsbach (Teresa.Donsbach@indy.gov)  
Pre-Proposal Conference 10/30/2014 at 1:30 PM
Questions Due:  11/6/2014 at 12:00 Noon (EST)
 
RFP-39CRT-15  Request for Proposal for Copier/Printer Multi-Function Devices (MFDs) for the Marion Superior Court and the Circuit Court of Marion County.
ADD 1   UPDATED 11/17/2014
Due Date: 12/12/2014 at 12:00 Noon (EST) - Buyer: Teresa Donsbach (Teresa.Donsbach@indy.gov)  
Pre-Proposal Conference 10/30/2014 at 11:00 AM
Questions Due:  11/6/2014 at 12:00 Noon (EST)

Police Car RFI Request for Information to solicit the broadest array of creative solutions for the financing, procurement, and/or implementation of urban police vehicles to further Indianapolis’ leadership and ingenuity in the adoption of municipal alternative fuel vehicles and to capture the developing partnerships with other cities to create a broad market for more fuel efficient, cost-effective urban police cars.
Due Date: 12/16/14 at 4:00 Noon (EST) - Contact: David Rosenberg (David.Rosenberg@indy.gov)