Bidding Opportunities
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Bidding Opportunities

  Services   Supplies   RFPs/RFIs/RFQuals/REIs

Indiana Legislation Effective July 1, 2011:

IMPORTANT: Bid Opening Times and Delivery of Bids

Notice: Parking near the City-County Building has been restricted due to construction and the closure of adjacent parking lots.  Please allow adequate time to park when visiting the City-County Building.

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
     
    For additional information on Bids and Quotes, please click Contact Us and send us an email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
     
    Click here for the Financial Form 102 or Financial Form 96 form.
     
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
     
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Department of Minority Business Enterprise (DMBE) at 317-327-5262 or click the following link to visit their website:
     
    To view please click on the following link: MWVDBE Construction Waiver
     
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.
     
    Vendors are responsible for checking the web site for any addenda issued. 

Construction

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.

NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.

Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.   

Please see note #4 above.

Construction Bids and Quotes


RFB: 14DPW-709, Public Bid for SD-00-047, Miscellaneous Countywide Strom Water Improvements (Paddock Road, Vera and Pembroke, 21st & Bolton for the Department of Public Works
Due Date 7/28/2016
Range: $500,000 to $1,000,000
Pre-Bid Conference: July 12, 2016, at 1:00 P.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Kathy Allen 317-327-8428, Kathy.allen@indy.gov

RFB: 18DCE-031 Public Bid for Removal of Grandma Lloyd’s Mobile Home Park
RELEASED ADD 1 UPDATED 7/22/2016
Due Date 7/28/2016
Range: $145,000.00 – 160,000.00
Pre-Bid Conference:  July 20, 2016 at 3:30 PM. local time in the Vonnegut Conference Room located at 1200 Madison Avenue, Suite 100, Indianapolis, Indiana 46225.
Project Ryne Click, 317-327-8395, ryne.click@indy.gov

RFB: 14DPW-710, Public Bid for ST-25-091, Michigan Street Two-Way Conversion & Michigan Bus-Only Lane from West Street to Indiana Avenue for the Department of Public Works
Due Date 8/18/2016/2016
Range: $7,000,000 to $7,260,000
Pre-Bid Conference: 8/1/2016, 2016, at 9:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Angela Nicholson 317-327-2308, Angela.Nicholson@indy.gov

RFB: 14DPW-711, Public Bid for ST-11-020, Broad Ripple Canal Esplanade Re-Bid for the Department of Public Works
Due Date 8/11/2016
Range: $1,5000,000 to $3,000,000
Pre-Bid Conference: 8/2/2016, at 10:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Mark Zwoyer, 317-327-5523, mark.zwoyer@indy.gov

 

Repro Graphix
437 N. Illinois St.
Indianapolis, Indiana 46204
​Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204

  

Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.

Please see note #4 above.

Services Bids and Quotes


RFQ-11EAL-58  City/County Courier Services
ADD 1 UPDATED 7/22/2016
Due Date: 7/27/2016 at 10:00 AM - Buyer: Joseph Lee (Joseph.Lee@indy.gov)
Questions Due:  07/20/2016 at 12:00 Noon EST

RFQ-14DPW-695  Request for Quote to establish a Two (2) Year Contract for Irrigation Maintenance Services for the Department of Public Works
Due Date:  8/3/2016 at 10:00 AM (EST) - Buyer: Larry L. Vester II (Larry.Vester@indy.gov )
Questions Due:  7/26/2016 at 12:00 Noon (EST)

RFB-16DPS-660  Request for Bid to establish a Two (2) Year Contract for Cleaning Services for the Indianapolis Metropolitan Police Department
Due Date: 8/11/2016 at 10:00 AM (EST) - Buyer: Eric Swedberg (Eric.Swedberg@indy.gov )
Questions Due:  8/4/2016 at 12:00 Noon (EST)


Supplies Bids and Quotes
 
RFQ 14DPW-664   Warehouse Supplies for Dept. of Public Works
ADD 1
  UPDATED 7/14/2016
Due Date: 7/27/2016 at 10:00 am - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due: 7/15/2016 by 12:00 Noon
 
RFPs/RFIs/RFQuals

ALL QUESTIONS MUST BE IN WRITTEN FORM ONLY.
 
RFP 14DPW-672 Household Hazardous Waste Programs for Dept. of Public Works 
ADD 1 UPDATED 6/24/2016
ADD 2  UPDATED 7/13/2016
Due Date:  7/22/2016 at 12:00 Noon - Buyer: Wendy Thanisch (Wendy.Thanisch@indy.gov)
Questions Due:  7/11/2016 at 12:00 Noon
Pre-Proposal Conference:  7/6/2016 at 10:30 am

RFP-51ISA-31 Term Agreement for E-Mail Marketing Solutions
ADD 1  UPDATED 7/12/2016
Due Date:  07/29/2016 - Buyer: Teresa Donsbach (Teresa.donsbach@indy.gov)
Questions Due:  07/06/2016 at 12:00 Noon

Case Management RFQ Scope   The City is looking for a qualified vendor to provide case management services based on evidence based practices and according to Marion County Community Corrections policies to clients sentenced to Marion County Community Corrections by the Courts.
ADD 1 
 UPDATED 7/22/2016
Questions Due Date: 7/22/2016 at 4:30pm
REVISED DUE DATE: 8/5/16
Contact: Laurel Reed  (Laurel.Reed@indy.gov)

RFP-18DCE-30 Feasibility Assessment – New Animal Care & Control Facility – City of Indianapolis
ADD 1  UPDATED 7/20/2016
Due Date 09/9/2016 at 12:00 Noon  – Buyer:  Joseph Lee ( joseph.lee@indy.gov )
Pre-Proposal Conference – 8/4/2016 – 10:00 AM EST in the Vonnegut Conference Room located at 1200 Madison Avenue, Suite 100, Indianapolis, Indiana 46225.
Questions Due 08/10/2016 12 Noon EST

RFQual - Cable Franchise Audit Services   Request for Qualifications The City of Indianapolis Office of Audit and Performance is seeking a qualified consultant to provide auditing services for verification of Cable and Franchise fees.
Statement of Qualifications Due: 8/12/2016
Questions Due Date: 8/1/16 at 12:00 pm (EST)
Contact: Tingna Xu at Tingna.Xu@indy.gov