Bidding Opportunities
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Bidding Opportunities

  Services   Supplies   RFPs/RFIs/RFQuals/REIs

Indiana Legislation Effective July 1, 2011:

IMPORTANT: Bid Opening Times and Delivery of Bids

Notice: Parking near the City-County Building has been restricted due to construction and the closure of adjacent parking lots.  Please allow adequate time to park when visiting the City-County Building.

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
    For additional information on Bids and Quotes, please click Contact Us and send us an email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
    Click here for the Financial Form 102 or Financial Form 96 form.
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Office of Minority & Women Business Development (OMWBD) at 317-327-5262 or click the following link to visit their website:
    To view please click on the following link: MWVDBE Construction Waiver
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.

Sample Service and Supply Agreements:
Professional Services or Services Agreement - City
Supply Agreement

Vendors are responsible for checking the web site for any addenda issued. 


Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.

NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.

Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.

Please Note:
The City-County Council, General Ordinance 21, 2016, IC 4-13.6-4-2.5(d), and IC8-23-10-0.5(d) add new requirements for bids on public works projects. For more information, please see the attached document.  Bid Documents Change Summary

Please Note:
Pursuant to IC 4-13-18-5, the Bidder must submit with the Bid a written plan for a program to test the Bidder’s employees for drugs. For more information, please see Proposal Package, Bid-11, and Indiana Code (IC) Additional Requirements, AR-11.

Please see note #4 above.

Construction Bids and Quotes
RFB: 14DPW-784 | Public Bid for SD-00-045G, Miscellaneous Drainage Improvements Northern Marion County for the Department of Public Works
Due Date 3/9/2017
Range: $1,000,000 to $2,000,000
Pre-Bid Conference: 2/21/2017, at 11:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Kathy Allen, 317-327-8428,

RFB: 14DPW-783 | Public Bid CW-15-009, Indy Access Curbs, Sidewalks and Ramps with Related Items in Center Township for the Department of Public Works
Due Date 3/16/2017
Range: $200,000 – $400,000
Pre-Bid Conference: 2/28/2017, at 10:00 A.M. local time in the Meridian Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Bob Zieles 317-327-8431,

RFB: 13DMD-051 | Public Bid for Capital Improvements for the IRT Building
Due Date 3/2/2017
Range: $400,000.00 – $450,000.00.
Required Pre-Bid Conference: 2/22/2017, at 10:00 A.M. local time in the Main Lobby located at 140 West Washington Street, Indianapolis, IN 46204
Project Contact: Gene King, 317-267-0734,

RFB: 14DPW-785 | Public Bid PA-16-012, Dubarry Park Multi-Purpose Playing Field for the Department of Public Works
Due Date 3/9/2017
Range: $150,000 – $300,000
Pre-Bid Conference: 2/28/2017, at 10:00 A.M. local time in the Washington Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: David Teachout 317-491-2949,

Repro Graphix
437 N. Illinois St
Indianapolis, Indiana 46204
Department of Public Works
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.
Please see note #4 above.
Services Bids and Quotes

RFB 14DPW 760 | Term agreement for Roadside Mowing Services
ADD 1   UPDATED 2/13/2017
Due Date: 02/23/2017 at 10:00 AM (EST) - Buyer: Jamaal A. Diaby (
Pre-Bid Conference:  February 7, 2017 at 11:00 AM. (EST) in the City County Building, 200 E Washington Street, Suite 1560, Indianapolis, IN 46204
Questions Due: 02/10/2017 at 12:00 Noon (EST)

RFB-14DPW-765 | Request for Bid to establish Term Agreement for Mowing and Litter Services for the Department of Public Works, Parks Maintenance Division
Due Date:  3/2/17 at 10:00 AM (EST) - Buyer: Larry L. Vester II (
Pre-Bid Conference:  2/23/17 at 10:00 AM (EST)
Questions Due:  2/24/17 at 12:00 noon (EST)
Attachment A - Worksheet


RFB-13DMD-49 | Mowing Services for the Department of Metropolitan Development
Due Date:  03/09/2017 – Buyer: Joseph Lee (
Questions Due:  02/28/2017 at 12:00 Noon EST
Pre-Bid Conference – February 22nd, 2017, 200 East Washington Street, Room 1522

RFQ 44CLK 21 | Two Year Term Service Agreement for Janitorial Services for Marion County Clerk’s Office.
Due Date: 3/8/17 at 10:00 AM (EST) - Buyer: Jerald Wise (
Questions Due: 2/23/17 at 12:00 Noon (EST)
Pre-Bid Conference: February 21, 2017 from 11:00 – 12:00 Noon (EST) at the Marion County Clerk’s Office, Records Department located at 1330 South Madison Avenue, Indianapolis, IN 46225

Supplies Bids and Quotes

RFQ 14DPW 775 | Outright purchase for Aluminum Sign Blanks
Due Date:  02/22/2017 at 10:00 AM (EST) - Buyer: Jamaal A. Diaby (
Questions Due:  02/15/2017 at 12:00 Noon (EST)

RFQ 14DPW 727 | Term agreement for Sqwincher refreshment drink for Department of Public Works.
Due Date:  03/08/2017 at 10:00 AM (EST) - Buyer: Jamaal A. Diaby (
Questions Due:  03/01/2017 at 12:00 Noon (EST)


RFP-Reed-12-02_ IFD16_2016 Extension Development Budget.xls
RFP-Reed-12-02-Extension Public Offering – Property for Sale: 5555 North Illinois Street AKA IFD Station 16       
Due Date: 02/24/2017 at 12:00 Noon (EST) to Room 2042 of the City-County Building, 200 E. Washington St.
Questions Due: 02/17/2017 at 5:00 PM (EST)
Contact: Brent Pierce, Administrator, DMD,

Additional Department Opportunities

Please check the Information Services Agency website at the link below for any upcoming ISA RFQs.