Bidding Opportunities
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Bidding Opportunities

  Services   Supplies   RFPs/RFIs/RFQuals/REIs

Indiana Legislation Effective July 1, 2011:

IMPORTANT: Bid Opening Times and Delivery of Bids

Notice: Parking near the City-County Building has been restricted due to construction and the closure of adjacent parking lots.  Please allow adequate time to park when visiting the City-County Building.

Unless otherwise stated in the bid, bids are to be delivered to Room 1522 of the City County Building by 9:30 a.m. (local time) on or before the due date. From 9:31 a.m. until 10:00 a.m. (local time) bids must be delivered to the appropriate bid opening room in the City County Building. Vendors should check the bid document for the date and room number of the bid opening. NO LATE BIDS WILL BE ACCEPTED AFTER 10:00 A.M. FOR ANY REASON WHATSOEVER.

Obtaining Bid & Quote Packets:

  1. Many bid and quote packets may now be downloaded in PDF format unless otherwise specified. To select a bid or quote that is of interest to you, click on the project number. You will be transferred to a Bidder Information form that must be completed before the download process can begin. Once the form is submitted, the document will be presented to you to download. This service is available Monday through Friday from 7:00 a.m. until 7:00 p.m. Should you have any problems with the process, please call 317-327-4900. Construction projects cannot be downloaded.
     
    For additional information on Bids and Quotes, please click Contact Us and send us an email or call (317) 327-4900.
  2. The Standard Questionnaires and Financial Statement for Bidders. This form is to be used on construction contracts when the aggregate cost of such contract will be One Hundred Thousand Dollars ($100,000.00) or more. This form may also be used for any contract if a request is made by the ordering department.
     
    Click here for the Financial Form 102 or Financial Form 96 form.
     
    NOTICE: Bid holder lists for bids and quotes are now available on the City-County Purchasing web site.
     
    Significant changes have been made to the MBE/WBE Participation Requirements. These changes are outlined in Section 9 of the Instructions to Bidders and Part 6, A of the bid proposal packet . There is also a new form, APPLICATION FOR MBE/WBE PROGRAM WAIVER that has been added to the proposal packet. If there are any questions regarding these changes, please contact Ralph Adams of the Office of Minority & Women Business Development (OMWBD) at 317-327-5262 or click the following link to visit their website:
     
    To view please click on the following link: MWVDBE Construction Waiver
     
    The other change in the Instructions to Bidders is the addition of Section 11, CHANGE ORDERS.
     Vendors should review these changes in their entirety.
  3. Accessibility - Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings or any other activities related to a bid, quote or request for proposal should contact the Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.
  4. All Bid / Quote Documents shall be placed within a sealed envelope which shall be plainly labeled on the outside with the name and address of the Bidder along with the RFB / RFQ number, Project name and number (if applicable) and Due Date. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: City of Indianapolis, Purchasing Division, 200 E. Washington Street, Suite 1522, City County Building; Indianapolis, Indiana 46204.
     
    Vendors are responsible for checking the web site for any addenda issued. 

Construction

Project Manuals and Drawings will be available for pick-up or delivery through the online planroom operated by Repro Graphix at http://www.indygovplans.org. Planroom registration is free. The plan charge will be listed on the online planroom. Payment may be made by check, credit card, or cash.

NO DEPOSITS ACCEPTED. Make checks payable to Repro Graphix. All payments and costs of Contract Documents and related supplemental materials are non‑refundable. Bound Contract Documents and Drawings for the Projects may be examined at the locations listed below. Bid/Quote Packages will not be available for sale in the Purchasing Division Office or any other City of Indianapolis Department.

Bidders shall assure that they have obtained complete sets of drawings and Contract Documents and shall assume the risk of any errors or omissions in Bids prepared in reliance on incomplete sets of drawings and Contract Documents.   

Please see note #4 above.

Construction Bids and Quotes

 

RFB: 14DPW-726, Public Bid for PA-16-013, Eagle Creek Restroom “G” & “H” Renovation for the Department of Public Works
RELEASED ADD 1 UPDATED 8/29/2016
Due Date 9/1/2016
Range: $100,000 – $200,000
Pre-Bid Conference: 8/23/2016, at 1:00 P.M. local time at Eagle Creek Park Office Conference Room, (upstairs conference room) located west of the 56th Street Park Entrance Indianapolis, Indiana.
Project Contact: David Teachout 317-491-2949, David.Teachout@indy.gov
 
RFB: 13-DMD-046 Public Bid for Demolition of the Former Thomson Consumer Electronics/Former RCA Facility
Due Date: 9/8/2016
Range: $400,000 to $450,000
Mandatory Pre-Bid Conference: 8/30, 2016 at 9:00 AM. local time on site at 3324 east Michigan Street, Indianapolis, IN 46201
Project Contact: Nivas Vijay, 574-360-0961, nvijay@heartlandenv.com
 
RFB: 14DPW-716, Public Bid for LS-11-003, Lift Station 508 Bar Screen Replacement for the Department of Public Works
Due Date 9/22/2016
Range: $3,000,000 to $5,000,000
Pre-Bid Conference: 8/17/2016, at 11:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Rachel Wilson, 317-327-2304, Rachel.Wilson@indy.gov
 
RFB: 14DPW-728, Public Bid RS-15-403, Resurfacing with Related Items in Marion County Area 3 for the Department of Public Works
Due Date 9/22/2016
Range: $4,000,000 – $7,000,000
Pre-Bid Conference: 9/6/2016, at 10:00 A.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Bob Zieles 317-327-8431, Bob.Zieles@indy.gov
 
RFB: 14DPW-730, Public Bid CW-10-101, Hoover Road Sidewalks Phase 2 for the Department of Public Works
Due Date 9/22/2016
Range: $750,000 – $1,000,000
Pre-Bid Conference: 9/72016, at 3:00 P.M. local time in the Fall Creek Conference Room located at 1200 Madison Avenue, Suite 200, Indianapolis, Indiana 46225.
Project Contact: Jason Koch 317-327-2149, Jason.Koch@indy.gov
 
Repro Graphix
437 N. Illinois St
Indianapolis, Indiana 46204
Department of Public Works (NO SALES)
1200 Madison Avenue, Suite 200
Indianapolis, Indiana 46225
Purchasing Division (NO SALES)
200 E. Washington St.
Suite 1522, City County Building
Indianapolis, Indiana 46204
 
Vendors may download the following required proposal documents/specifications. Direct questions to the Buyer in writing either by e-mail or fax by 12:00 noon unless otherwise indicated on the questions due date given or no later than one (1) week prior to due date local time. To select a bid or quote that is of interest to you, click on the Project number.
 
Please see note #4 above.
Services Bids and Quotes


 RFQ-17DPR-130 Request for Quote to establish Term Agreement for JTV Hill Park Family Center Janitorial Services for the Department of Parks and Recreation
Due Date:  9/7/2016 at 10:00 AM (EST) - Buyer: Larry L. Vester II (Larry.Vester@indy.gov)
Questions Due:  8/31/2016 at 10:00 a.m (EST)

RFQ-14DPW-715 Request for Quote to establish Two (2) Year Term Agreement for Pool Surface Repair and Painting at Various City Park Pools for the Department of Public Works
Due Date:  9/14/2016 at 10:00 AM (EST) - Buyer: Larry L. Vester II (Larry.Vester@indy.gov )
Questions Due:  9/7/2016 at 10:00 AM (EST)

 


Supplies Bids and Quotes
 
RFQ-32FOR-52 – Outright purchase for a Gas Chromatograph Instruments for the City of Indianapolis – Marion County Forensic Services Agency
ADD 1  UPDATED 8/23/2016

Due Date 08/31/2016 at 10:00 AM EST - Buyer: Joseph Lee (joseph.lee@indy.gov)
Question Due by 08/19/2016 by 12 Noon, EST

RFB 14 DPW-692 Request for Bid to establish a 6 month Term Contract for Surface and Intermediate Hot Mix Asphalt – Winter Supply
Due Date:  9/8/2016 at 10:00 AM (EST) - Buyer: Jamaal A. Diaby (Jamaal.Diaby@indy.gov)
Questions Due:  8/31/2016 at 12:00 Noon (EST)

 
RFPs/RFIs/RFQuals

ALL QUESTIONS MUST BE IN WRITTEN FORM ONLY.
 

CCB Plaza_RFQRequest for Qualifications for Professional Design Services Regarding city County Building Plaza Improvements
ADD 2 UPDATED 8/26/2016
ADD 1 UPDATED 8/25/2016
Due Date: 08/31/2016 at 3:00 PM EST - Buyer: Ron Reinking (ron.reinking@indy.gov)
Questions Due: 08/26/2016 at 9:00 AM EST

RFP-18DCE-30 Feasibility Assessment – New Animal Care & Control Facility – City of Indianapolis
ADD 2 UPDATED 8/5/2016
ADD 1  UPDATED 7/20/2016
REVISED Due Date 09/23/2016 at 12:00 Noon  – Buyer: Joseph Lee (joseph.lee@indy.gov)
Pre-Proposal Conference – 8/4/2016 – 10:00 AM EST in the Vonnegut Conference Room located at 1200 Madison Avenue, Suite 100, Indianapolis, Indiana 46225.
Site Tour, 8/18/2016 – 2:30 PM EST. at the Indianapolis Animal Care & Control Facility (Animal Care Services) at 2600 S. Harding St. Indianapolis, IN 46221.
REVISED Questions Due: 8/24/2016 12 Noon EST.

RFP-34COM-12 Electronic Monitoring Equipment and Services
Due Date: 01/13/2017 – Senior Buyer: Teresa Donsbach (Teresa.donsbach@indy.gov)
Questions Due: 10/1/2016 at 4:30 p.m.